Tonette demo for schools

CURRENT DECISIONStaff the timetable for next year before it is locked+ New decisionExcelPowerPointEmailAsk Tonette...

The decision Tonette thinks you should make now

Staff the timetable for next year before it is locked NOW

Avoid 6 unnecessary hires, redeploy 5 teachers with spare contact hours across departments, and put one agent seat on admissions, with class sizes held at 24.

QAR 1.4M

a year · 5 teachers redeployed · 2 hires instead of 8 · 1 agent seat

86%

confidence

28 Nov

approval deadline · timetable locks in 23 days

High valueLow riskAct now

Workforce and business alignment · five questions

72%Economics aligned?
below the 80% the plan needs

QAR 800KPaying for unused capacity?
71% of contact hours used · 2 departments light

+2 → +8Workforce we need?
2.2M cost of doing nothing

QAR 1.4MValue to unlock?
55% captured by this decision

4%How far to push?
green · dashed · refused

ARE WE PAYING FOR UNUSED CAPACITY?

QAR 800K

spare contact hours 310K · supply cover 220K · utilisation 71% vs 85% target · 2 departments light · 1 seat needed

Decision 01 →

Current plan (8 hires)

QAR 2.4M added cost · contact hour utilisation stays at 71%

Tonette recommendation (2 hires · 5 redeployed · 1 agent seat)

QAR 1.4M a year · utilisation to 84% · class sizes held at 24

Decision rehearsal

Change the goal. Watch the configuration move, and hear Tonette push back.

People cost saving goal

Pick a goal, and Tonette finds the configuration

Save 2%Save 4%Save 6%Cut 9%

This is the point Tonette recommends.

Net QAR 1.4M a year. Five teachers redeployed, two hires instead of eight, one agent seat on admissions. Every rule respected, no class touched.

NET VALUE A YEAR

1.4M

CLASS SIZE RISK

Low

OTHER OPTIONS, BEST FIRST

Redeploy teachers first, one agent seat on admissions	1.4M · no class touched	RECOMMENDED
Fixed-term contracts instead of permanent hires	0.4M · 45 days faster	COMBINE
Freeze hiring	0.6M net in 2021	REJECTED
Across the board cut	2.8M on paper	REJECTED · RULES

Organisation

Structure is something Tonette can optimise, read against ten years of your own record.

LOAD

3 of 12

heads of department above the load norm · science at 2.1×

OWNERSHIP

units with no clear owner · vendor staff on two sites

LAYERS

head of school to classroom · schools like yours: 4 · do not flatten

RETURN

0.8×

1.9M delivered ÷ 2.4M spent changing structure 2016–26

AGENTS

3 live · 1 proposed · 4.4 FTE-equivalent · 190K a year · never headcount

PEOPLE + AGENTS · THE MIX BY UNIT · PEOPLE IN FTE, AGENTS IN SEATS, FTE-EQUIVALENT HOURS AND ALL-IN COST · NEVER ADDED TOGETHER

UNIT	PEOPLE	PEOPLE COST	AGENT SEATS	AGENT FTE-EQ	AGENT COST	MIX · PEOPLE / AGENT	OWNER · REVIEW LOAD
Teaching staff	140	42.0M	1 proposed	1.8	80K	98% / 2% · decision 01	Deputy head · 1,100 h a year
Admissions and administration	14	2.1M	2 live	2.2	90K	67% / 33% · measured	Admissions manager · 480 h
Finance and HR	9	1.6M	1 live	0.4	20K	93% / 7% · measured	Finance lead · 160 h
Learning support and pastoral	22	4.1M	0	—	—	100% / 0% · 10% eligible · 2027 plan	—
Operations and facilities	25	2.8M	0	—	—	100% / 0% · 15% eligible · 2027 plan	—
Vendor staff (cleaning, transport, security)	40	2.4M	0	—	—	100% / 0% · planning only · by vendor and site	Operations lead
Whole school	210 + 40	55.0M	4 · 1 proposed	4.4	190K	99.7% / 0.3% · administration	Operations lead owns the agent record

Compare · 19 similar schools

Four things the comparison shows that your own data cannot.

TONETTE REGIONAL INDEX

How this organisation compares across the Gulf

Benchmarked against 19 comparable schools · refreshed each quarter · each school stays anonymous

54thOVERALL PERCENTILE

Cost per pupillower is better

63rd percentilebetter than 63% of schools

Use of teacher contact hourshigher is better

34th percentilebetter than 34% of schools

Agent spend and usereturn on agent cost

70th percentilebetter than 70% of schools

Pay positionagainst the market

48th percentilebetter than 48% of schools

Every school on Tonette makes the index harder to replicate. Nobody leaves with the data.

Learning

Every measured outcome changes what Tonette recommends next.

DID OUR PAST DECISIONS DELIVER?

89%

of predicted value · 2026

FORECAST ACCURACY

2.4%

12-month error

RULES

5 · 4 · 1

policy · learned · under review

COHORT UPDATES

pay movement · agent review share · retention

ACTION	PREDICTED	DELIVERED	RESULT	WHAT TONETTE LEARNED
Timetable staffing · Jun 2027	1.4M	—	measuring	Agent seat live, 5 redeployed, 2 hired
Redeploy across two departments · 2025	520K	490K	94%	Redeployment prior 1.0 → 0.95
Admissions agent seats · 2025	review 15% · errors 3/100	review 11% · errors 2/100	exceeded	Agent review share now a measured input
Retention bonus, senior teachers · 2024	leavers 18 → 12%	18 → 16%	weak	r-04: a bonus is not a retention action for a below-market role
Across the board cut · 2021	2.4M	0.6M net	24%	Cut rejected in every rehearsal since · rule r-02 strengthened

Learning changes inputs and rules, never the arithmetic. The same data always gives the same answer.

Where money leaks

QAR 800K a year is leaving quietly. Here is where.

WHERE	A YEAR	OWNER	NEXT DECISION
Spare contact hours, two departments	310K	Heads of department	Decision 01
Supply cover and overtime	220K	Deputy head	Decision 01
Vacancies filled late with agency staff	190K	HR lead	Fixed-term contracts
Agent seats held, not used	80K	Operations lead	Release 1 seat
Total	800K		55% captured by decision 01

Evidence and rules

Every figure carries its lineage.

FIGURE

QAR 1.4M a year · decision 01

SOURCE	REFRESHED	STATUS
Timetable and contact hours, all departments	12 days ago	verified
Payroll, October	6 days ago	verified
Class sizes and enrolment by year group	9 days ago	verified
Agent log, admissions	1 day ago	verified
Enrolment forecast, next year	14 days ago	1 assumption

POLICY RULES · YOURS

Class size stays at or below 24	pass
Contact hours within the agreed norm	pass
No change to teaching roles without the head of department	pass

LEARNED RULES · FROM YOUR RECORD

r-02 · across the board cuts deliver a quarter of the plan	applied
r-07 · redeployment holds when a department is below 75% of contact hours for a term	applied
r-11 · agent review share, under review	review

Execution

A recommendation becomes an action only after a person approves it.

ACTION	OWNER	DUE	STATUS
Agent seat live on admissions	Operations lead	1 Dec	done
Redeploy 5 teachers across departments	Deputy head	15 Dec	on track · 3 of 5
Hire 2 teachers	Recruitment lead	20 Jan	late · 6 weeks
Measure the outcome	Tonette	Jun 2027	scheduled

Late actions are flagged to the owner and to the person who approved the decision.

3 year plan

Own staff, vendor staff and agents, three years out, with cost and margin beside them.

	2026	2027	2028	2029
Own staff	210	214	220	226
Vendor staff	40	42	44	46
Agent seats	4	6	8	10
People cost (QAR)	55.0M	56.8M	59.1M	61.6M
Margin	8.6%	9.2%	9.8%	10.3%
Lesson carried	—	redeploy before hiring	agent seats before admin hires	—

ENROLMENT LINE · PUPILS

Base caseEnrolment up 5%Enrolment down 5%

Early warning

Three signals are moving your cost this month.

YEAR GROUP FILLING SLOWLY

Year 7

82% of places filled · timetable locks in 23 days · margin 6%

Open decision 01 →

CONTACT HOURS FALLING

Science department

82% to 71% in one term · 3 teachers under the norm

Open a decision →

LIKELY TO LEAVE

3 senior teachers

pay 8% below market · no move in 3 years · 0.9M to replace

Open a decision →

Warnings are built from your own record and the comparison with similar schools. Each one names what changed, why it matters and the decision to open.

Data and connections

What Tonette needs, and what is connected today.

INFORMATION	SYSTEM	REFRESH	STATUS
People and their cost	HR system, payroll	monthly	connected
Vendor staff by site	Contracts, timesheets	weekly	connected
Structure and roles	HR system	monthly	connected
Volumes that drive revenue	Finance plan	quarterly	connected
Agent logs	4 agents	daily	3 of 4 · 1 missing

The list is agreed in writing before anything is shared. Unconnected agents are flagged, never guessed.

AI and reskilling

QAR 6.2M of payroll sits in roles exposed to agents. Most of it can move, not go.

EXPOSED PAYROLL

6.2M

4 roles · 34 people

CAN MOVE

71%

to work that is growing

RESKILL VS REPLACE

0.4×

cost of reskilling against replacing

PATHS OPEN

owner · date · result to measure

ROLE	PEOPLE	EXPOSURE	GROWING WORK	PATH	COST VS REPLACE	STATUS
Admissions and admin staff	14	high · 62%	Parent relations	6 reskilled · 0 replaced	180K vs 560K	Decision 01
Finance assistants	5	high · 56%	Parent accounts and bursaries	2 reskilled · 0 replaced	60K vs 190K	measured
Timetabling and cover admin	6	medium · 36%	Learning support coordination	2 reskilled · 0 replaced	60K vs 200K	2027 plan
Library and resource admin	9	medium · 30%	Reading and enrichment	not yet	—	review

Exposure comes from the work the agents already do in your own record, not from a general forecast.

DECISION LIFECYCLEFormingRehearsingReviewApprovedExecutingMeasuringLearned

Welcome

Press start, and Victoria will show you Tonette.

Ask Victoria a question

Victoria's narration and answers are recorded in advance. She does not make up answers.

See it with your own numbers

The founders would be glad to walk through one real decision from your organisation.

Write to the founderssupport@tonette.ai

Cost	QAR 90K a year	agent log, Oct · payroll, Oct
Work	1.4 FTE-equivalent	admissions log, 90 days
Hours released	about 1,300 a year	timesheets, admissions
Not known	effect on parent satisfaction	no survey connected